Automate your Mailroom with document capture

The office mailroom today must handle more documents from more channels that require faster delivery to downstream systems than ever. It’s the place that accumulates both incoming and outcoming documents and gradually turns into a mountain of paper before you realize it.

Document capture software – iCapture could address this issue by capturing all data and information from any source and conveying the information to any downstream system or process. Below are some ways that automated document capture solutions can help your mailroom:

1. Speed up your cycle

You need to speed up the process of virtual batching, document scanning and data capture to reduce cycle times and deliver information to decision makers instantly.

 2. No need for sorting.

 When mail arrives the first task is sorting. This process can be time-consuming and cumbersome. With iCapture, your staff can scan mail when it arrives without having to sort or enter the document type. The Classification feature will automatically determine what type of document has been scanned and will automatically classify it as such.

3. Multiple locations aren’t a problem.

 iCapture offers you a system that allows scanning documents from multiple locations. With auto-import, this software can monitor hot folders for incoming documents and automatically ingest them into a workflow. If important documents like invoices or contracts are mailed to separate locations, they can still be processed at your company's headquarters or main office by the authorized administrators.

4.   Access mailed documents promptly

Mailroom backlogs can hinder progress and end up costing your business while you are waiting on a signed contract, order or invoice. With iCapture you no longer have to wait around for mail to be processed. No more missing out on prompt pay discounts or risking being penalized for late payments due to unpaid invoices backlogged in the mailroom for days. By automating mailroom capture, documents delivered via mail can be scanned and captured upon arrival and routed to your document repository promptly, so you can stay on top of the tasks that need immediate attention.

With this technology, why are you still hesitating to implement a document capture system? Pick up your phone and contact inFORM Decisions at (949) 709-5838 / (800) 858-5544 today!