Thursday, November 17, 2016

Are you prepared for the workplace in the future?

Due to major technological advances, changing cultural norms and a new generation of workers, the workplace is rapidly changing and evolving.  New tools like document management have occupied an irreplaceable position in helping companies prepare for the workplace of the future. By streamlining workflows and providing instant access to information when and where your employees need it, you can begin transitioning to the 21st century office.

Below are 4 trends for the future workplace that document management can assist with:
1.   Importance of  instant data
Raw data describes the facts and figures that a company processes every day. The ability to analyze and act on data is increasingly important to businesses. The pace of change requires companies to be able to react quickly to changing demands from customers and environmental conditions. Attempting to find a particular document in a myriad of paperwork, like physical file cabinets, can be extremely time-consuming and cumbersome. With document management, your employees will have instantaneous access to documents and quickly find any information they need.
2.   Remote and more mobility work 
Statistics show that mobility levels at work have increased by 25% over the last decade and we predict a further 50% growth by 2020. The remote workforce is growing with 3.7 million employees currently work from home at least half the time, and that number will likely increase significantly over the coming years. This trend has stimulated the demand for techniques and tools that provide companies with the flexibility to allow employees to work remotely. And an effective document automation solution is all your business needs to access to the information whenever and wherever. You can promptly automate your workflow processes to make information with the help of iCapture – an advanced document capture tool
3.   Demand for transparency. 
Transparency is the top concern of employees in the workplace. Transparency drives trust, helps build tight workplace relationships and creates an environment where everyone is aligned and focused on the big picture. Meeting these requirements, a document management system helps facilitate transparency. Instead of storing your thousand-page documents in cabinets or saving them on individual desktops and network folders, document capture software can store them in a digital repository, where anyone with administration can easily access. Your staff will be able to see what is going on throughout the company, providing them with a greater sense of purpose and responsibility for the success of the organization.

4.   Environmental consciousness. 
Millennials and younger generations will accounts for a large proportion of the workforce in the future. These Millennials are entering the workforce and they are bringing with them a new perception of what office life should be like and how relationships between employers and employees should be structured. They care and have high self-awareness about environmental sustainability. Studies have also shown that employees who work at green companies are actually more productive than other workers. A Document management solution is the optimal method to reduce unnecessary paper, save money from excessive printing, copying and storing of paper and establish a greener workplace.

Is your company ready to carry out a thorough plan, keep up to date with trends and make a leap? Keep in touch with inFORM Decisions team for more details on our solutions like iCapture!


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